Asking Questions The Smart Way

May 31, 2006 by Gleb Reys · 3 Comments 

Welcome back!

Sometimes we get so busy trying to solve a particular problem, that it’s very hard to maintain the focus. I’ve seen it happening many times – simply because someone fails to solve the problem right away, this person starts jumping from one thing to another, asking random questions and making completely irrational decisions. It’s very easy to get into similar position, but knowing few simple techniques it’s as easy to steer clear of such traps. Today I’d like to mention just a few of such principles.

Make note of every question

It is vital that every question of yours is noted. Put them in a simple list, or make a complex tree-like structure – it’s up to you, but always document everything. Only when every single question is put down on a paper or entered into one of your electronic documents, you can be sure that you’re starting off properly.

The most important reasons for making notes are:

  • it’s easier to think when you take notes. It had been proven numerous times that even simple problems make seem uncomfortably complex just because you have no paper or pencil to work on them. Working on technical problems and doing some calculations, it’s much easier to see what I mean – sometimes just writing down a short list of numbers is all it takes to help you solve a problem.
  • it’s easier to maintain your focus. When you have all the questions (and answers) outlined in an easy to follow form, you can always see where you are and stick to the subject.
  • it’s easier to maintain a methodical problem solving. What I mean by this is that you have a much smaller chance of repeating your own questions or following the same direction more than once in your thinking process. Having your notes in front of you, it’s easier to see what you’ve already tried.

Never Leave A Question Unanswered

I have written a fairly long blog entry on this subject, so if you haven’t read it yet – please do so: Never Leave A Question Unanswered. Today I’m mentioning this to show one more thing why it is really important.

Asking questions is not very useful on its own. Answering them is what really matters. And since questions usually take form of a logical chain with a sole purpose of filling in the gaps of your knowledge about the problem, it’s important to realise that the more questions you answer before moving forward, the more complete picture you’re going to see and therefore there more easier it is going to be for you to stay focused.

If you don’t take some time to stop and answer some of the earlier questions of yours, you may easily get lost on your way towards the solution. So when asking questions, always maintain the number of unanswered questions as small as possible.

I use a very simple decision-making while asking questions: if I pose a question and it seems to be a fairly easy one to answer, like one of them I think is going to take only a couple of minutes to answer, I stop right there and start formulating the answer. Simply because 2 minutes is mostly an acceptable sacrifice to make in order to get one more answer answered right away. If it feels like it’s going to take longer, I move on.

After some time spent on a problem asking questions this way, always do a quick review. Many quickly answered questions from different thinking directions will be somehow related to other questions and may render some of more complex questions to be easier than you originally thought. So by reviewing all the questions all over again, even by simply glancing through the list of posed questions, you’re effectively making sure you re-assess every question with absolutely all the information you have at hand.

Know why you want a particular question answered

Again, it sounds so simple – but I just had to put it in here. So many people never do this. They pose one question after another, and they never stop to think whether a particular question is even relevant to their original problem at all. Asking yourself why you need a particular answer is always a good way to make sure you’re moving in the right direction. And as with many other routines, there is a number of simple principles:

  1. If you don’t know why you need an answer to some question, drop this question. Mark it off your list so that it doesn’t distract you anymore. If you don’t know why you would need an answer, this means that you don’t have a place for neither this question nor this answer in your logical chain of thinking. And it also confirms that answering this question is not going to help you progress simply because you wouldn’t know how and where to use this answer.
  2. Maintain your focus and respect priorities. By knowing exactly why you’re posing a particular question and trying to find an answer for it, you stay focused and aware of what impact a particular question might have. Sometimes a simple follow-up on a seemingly simple question triggers a whole chain of then-obvious steps to resolve the problem or reveals an area of your problem where you should concentrate on.

Taking just a few seconds to realize the purpose of answering each of the questions you pose is definitely worth the comfort and confidence it gives you in your problem solving.

I hope this short article will help you in your problem solving, and I’ll definitely write more on the subject in the future.

Let me know what you think – is there is anything you agree or disagree with? Are there some other approaches in asking questions you find particularly useful? What works for you and what doesn’t? Please let me know – I’m very keen to learn from you!

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The Power Of Habit Put To The Test

May 30, 2006 by Gleb Reys · 1 Comment 

This week marks the end of a 3rd month of my experiment with to-do lists optimization. I can definitely call it a success, not so much for the difference it made in my approach to organizing daily tasks, but more for the eye-opening effect it had on me. Over the course of three months I’ve been slowly progressing from one level of understanding the process to another, and it seems incredible that it’s already been 3 months, cause it feels more like 3 weeks.

A few days ago I’ve decided to continue my organizing process improvement, and that’s how I decided to find a software which would help me make such a progress. So from this week on, I think I’ll be posting quick reviews on the various software packages and websites I’ve tried using for various stages of my daily organizing, so hopefully my experience will help you see which things will suit you and which will definitely not.

Being a reader of LifeHack, it was fairly soon that I came across a brilliant list of gtd software on Listible, and that’s the list I’m using to find new ways to improve my productivity.

I’ve been using a 45-day trial version of MyLife Organized product for the past few days, and I’ll be definitely writing a review for this software shortly, but for now I just wanted to concentrate on the power of one of my habits put to the test.

3 months of improved organization made some irreversible changes to my lifestyle, and most noticeable ones are these:

  • Improved productivity
    I’ve definitely improved my productivity – tracking all the things I have to do, be it any organizing system at all, helps you be conscious and fully aware of much more activity of yours. You can’t possibly keep all things in your mind, it’s just a waste of your precious thinking time, so by making a decision to write things down you effectively boost your productivity level up by simply making sure you’re staying focused
  • Being confident and comfortable
    It’s very hard to explain the relaxed feeling of being confident about every little thing you should be doing at any moment of your day, and to also feel really comfortable at times when you’re not doing any of a listed task. Simply because you know you’ve accounted for everything, you stop worrying so much about things you’ve possibly forgotten to write down or do. You realize that it takes only few seconds to jot the note in your organizer, and you trust with a confidence that once your task is in organizer, you’ll inevitably come back to it and make sure the task is completed in a timely manner
  • Less things to remember and worry about
    By making sure you take notes about every little thing which is likely to need your time and attention in future, you’re offloading the task of remembering this action. You write it down, and you forget about it until it’s time to look into your organizer again and process this action. Give it some time – few weeks at least, to work out this habit of writing everything down and then forgetting about it. This was one of the best advices I’ve got from reading the Getting Things Done book by David Allen.

So the last few days felt really weird because I didn’t feel the impact of my transformation at all. All I’ve changed in my process was the storage system. But since I already have the habit of trusting this system and never worrying about things once I know they’re in the storage system, I didn’t have to reinvent anything or get used to any new habits. It’s fascinating how easy it was for me to simply give up my 5-section A4 organizing tool and switch to using the software.

So that’s the power of my organizing habit put to the test. And although I don’t want to call it a successful test until it’s at least a few weeks time from now, I’m already fairly confident that the habit of having some storage system for my daily tasks is strong enough.

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Performance or Balance: What’s More Important?

May 29, 2006 by Gleb Reys · Leave a Comment 

The last few days of mine were spent browsing the web in search of a perfect organizing tool. I don’t care at this stage whether it’s online or offline, I just feel the need for a computerized way to improve my daily organizing routine.

 

As you have probably read in My To-Do Lists Revolution article before, I’ve gone through few stages of various optimizations in search of the most efficient way of organizing all the things I have to do.

 

These are the things I’d like to keep track of:

  • what needs to be done and when
  • what had already been finished, and when
  • what is tomorrow (today) going to be like

 

This isn’t the full list, of course, but it gives you the idea. All I’m trying to do is to get through the day in the most efficient way – meet my own expectations, make sure I fulfill requests of my peers, don’t forget to enjoy my lifestyle, and – most importantly – enjoy the comfort of knowing exactly what is getting done and why, trying my best not to forget anything. And while I’m growing better and better at this, I realise that it’s also important not only to keep track of things, but to keep them in some order and maintain a healthy balance.

I think in everyone’s personal development there are quite a few pivotal moments, when your approach to dealing with everyday tasks changes dramatically in such a way that it would feel unnatural, if possible at all, to come back to the old way of things. So here are just a few of such moments I can think of right now.

 

The pivotal points in personal growth:

  1. You accept that your way of doing things is not perfect. In fact, it’s far from being perfect. And not only you feel it’s time to change, but you also decide to change things. You agree with yourself to make commitments.
  2. You find out that there are better ways of organizing your life. You’re excited and you’re full of energy, and everything seems to be so easier to manage even if you don’t really change anything in your approach. You enjoy the first results of your personal growth.
  3. You pick a set of rules to follow, and you do your best in making the whole new approach work. And it does! You soon enough realise that dealing with daily routine isn’t hard at all. Things at work get done easier, things at home bring joy in a natural way, and you finally accept that your development does pay off.
  4. You realise that your life isn’t only about getting things done, and there has to be more to it. This is when you agree that everything has to be balanced. You have to work, but you also have to enjoy other aspects of life. You have to advance with your career, but you should also never forget about your precious half making some professional progress too. And there are all sorts of things which don’t quite fall into one of the bigger categories of your daily routine, but your life will become dull and grey and sometimes even empty without them. You suddenly realise that you can’t go on without balancing things.
  5. You find the perfect balance, and yet again you realise how much you’ve grown – things are done with ease, and you enjoy every day of your life more that ever.

 

This list is probably much longer, but I think I’m somewhere between 3 and 4 on this scale, and because of this I can’t see much further than 5. I’m sure though that many things will become obvious and apparent once I make some progress.

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Am I being impatient?

May 17, 2006 by Gleb Reys · 4 Comments 

The last few weeks were really trying for our little family. My wife has to spend most of her time studying as she approaches the exam week, so it was mutually agreed between us that I’ll do my best and make sure our little daughter is happy enough not to cry or demand her mother to come and help.

It was so much easier said than done though! What we had found out in just few days was that I’m absolutely incapable of keeping the little one busy for much longer than half-an-hour or so.

I’m totally in love with our little daughter, I absolutely adore her, but after we have:

  • smiled at each other and even tried to laugh (she’s yet to master her laughs)
  • played together and waved hands
  • made few photos of her (luckily she’s not old enough yet to tell me she doesn’t like me taking photos. Or maybe she simply does like it)
  • had a very intelligent conversation or two (she’s very talkative and it’s amazing how quickly she learns the intonation. She can go on for hours “talking” to us – so it’s a real pity she does not say any words just yet, we’re so eager to find out what it is she’s trying to say all the time)
  • rocked the cradle (a desperate attempt on my part to kill some time and please the girl at the same time)
  • played hide and seek (it’s almost as if she feels when one of us is in the room or not, she does not have to see you to know you’re somewhere around)
  • drank some water
  • spit the soother out few times and made it absolutely clear it was urgent and important for me to go and get the replacement one right away

… and, finally, started crying, I just couldn’t take it anymore. I got really irritated.Funny enough, it’s always an irritation with myself. Somehow I can never blame the little one for her crying. I always know there must be something else we can do to help her, and it’s annoying when various ideas pop up in your mind but none of them work. So I get irritated for being helpless, and just wish I knew better what to do.

I usually admit myself to be a coward and retire. I give up and run for help, so my wife comes along and comforts the little angel and in no time it’s all back to normal again. There’s nothing better for a child than a mother’s hug, I guess.

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Don’t Be Afraid To Show Your True Self

May 16, 2006 by Gleb Reys · 2 Comments 

This entry marks the start of a new series of my posts: Don’t Be Afraid.

I’d like to concentrate on our fears because this is one of the most powerful factors which affect your actions. Just think about how many things you would do differently if you had absolutely no worries and fears about them?

 

The Fear of Showing Your True Self

Absolutely all our actions are evaluated by ourselves before we take them. And such evaluation is done to make sure we understand as much as possible about what good and bad consequences a particular action might have. Some actions are so simple or physical, that they take only few seconds of judgment before we take them. They require virtually no risk assessment, and we’re fairly sure of the outcome. Other actions, however small they seem, will mean much more to us or to people around us, and so we take some extra care and time to make sure such actions are really what we think we want. And it is only when your evaluation is over and you feel confident about the decision you’ve made, you follow it – you either take the action or drop it.

Today I’d like to talk about one of the most common fears of all – the fear of showing your true self to the world.

 

Your image of yourself is just an expectation

In modern society, it’s all about having a positive and strong image of yourself. When you go to work, you want to look intelligent and confident. You want to make smart decisions and take appropriate actions. You want to be as good as you can possibly get. Every day, every minute and every moment.

With your friends, it’s a very similar story. You want to be witty and funny. You want to be popular among your friends and to be a good friend at the same time. You’d like to socialize in as relaxed manner as possible. You’d like to be able to make friends with anyone. You want to be a person everyone likes.

In your family, you probably want to be your best too. It’s about being the perfect husband and a loving father. An ideal wife or a super mom. You want to have a really nice family. You’d like to have a better understanding with your partner. You’d like to spend more time with your kids. You’d like to smile to your next door neighbours every morning and get a smile back.

All these images I’ve just brought up in your mind are expectations. Some of them are expectations of our own, others are the ones of people around you. And no matter whose expectations these are, they invariably put some pressure on your actions. Wherever you go and whatever you do, you know there are some expectations to be met. You know you have to try your best and look your best in order t o meet these expectations. If you don’t meet expectations, this brings frustrations. For some of us, being frustrated with yourself is the worst frustration ever. For others, it’s quite acceptable, as long as other people whose opinion we value are not frustrated.

 

The image of yourself you live by

These roles of a perfect professional, ideal husband or an incredible friend are something we use as a guidance. These are the images of ourselves we live by. But what happens quite often is that by following expectations and trying our best, we reach a point in our life where we feel like we’re pretending to be someone else. We get appreciation and admiration from people around us, and we think: “No, it can’t be true. That’s not me they’re talking about, that’s someone else”. And that’s how the fear is born.

From this moment on, you get more and more unhappy about your real self. You see everything as a game of pretending to be someone else – a much better person than you really are. You start judging your own thoughts and actions in a completely different light, and it’s very easy to get caught up in your false self-beliefs. Do you really like waking up at 6am just to make it to your workplace by 8am? Of course not! It’s this someone else you’re pretending to be…

Do you like dealing with all them problems you meet everyday? No! It’s the professional person you’re trying to be that makes you do it. And do you like sitting at late meetings? No, but you have to because otherwise people will understand who you really are. Who wants to see such a horrible image of you, the real you? The person who loves lazing all the mornings in the bed and driving a car above speed limits, the person who hates working and likes enjoying a glass of beer on a sunny beach? A person who finds some (if not all) the meetings too stupid and pointless to even attend, and who has a better idea of what needs to be done in most situations at work? Surely, you don’t want anyone to know that you’re that bad.

At this point, the fact that most of things suggesting how bad you really are never happen somehow doesn’t matter to you. This idea gets out of your focus, and all you concentrate on is that no matter how many good things you make happen on a daily basis, you’re still afraid to admit that some of them you would do differently or wouldn’t do at all if you weren’t pretending to be a better person.

 

Learn to accept how good you are

A similar kind of fear exists for every aspect of your life. It’s very hard to explain, but people automatically accept that anything bad they do or even think is their true self, but it takes much more effort to persuade them that something good they do or think is just as real part of their personality. And this disbalance in self-beliefs is so incredibly strong that even when we do some really good things and take right actions, instead of appreciating it and enjoying the moment, many of us manage to think something along these lines: “Well, it worked this time. So what? Everyone seems to be really impressed. Argh… If only they knew how scared I was to do it. If only they really knew that it happened due to a sheer luck – like, I didn’t know myself if it would work or not… And now everyone’s giving me looks and it seems the chance had saved the day, but somehow I’m not happy, but miserable to an even bigger extent…”

Do you recognize any of these thoughts? ;) I bet you do, that’s because you’ve had them more than once! And you felt almost guilty for doing the right thing! How twisted is that?!

Now, I urge you: don’t be afraid to show your true self! Cause it is you, not anyone else, who does all the good things for you. You’re not pretending to be someone else. You’re being yourself! Remember: you’re only as good as you really are. These expectations which force you into doing good deeds on a daily basis – they’re nothing more than your conscience. Quite often you have a situation which you know you can walk away from, and nobody will ever know you did. But something makes you take the action and make something good happen once again. Do you really believe it’s the result of pretending? Of course not! It’s the real you! It’s as real you as it gets!

 

Don’t be afraid to show your true self

If you felt scared when doing something people now admire you for, tell them about it. They will admire you even more. This will help them realize you’re as human as all of them, and it did take some courage for you to take the action. If you feel lazy in the mornings – that’s okay to live with. Most people are! It’s natural, and people like being natural. If you’re afraid there’s a misunderstanding gap growing between yourself and your partner – talk to him or her, don’t be afraid to seem vulnerable. Show that you really care, talk to her and try to work things out. It will help, believe me.

It really is okay to have some dark secrets. All people do. Some secrets are darker than others, and some things are meant to be kept to yourself only. But it doesn’t mean you have to feel guilty for them. And even if you do, it doesn’t mean you should also feel guilty for doing something good. Don’t think your true self is just something bad you’re constantly trying to hide. Admit it that you have a good side too. Don’t be afraid to follow your heart and act like you think you should, not like you think others would like you to.

That’s all for today. The topic is so vast that I may have to revisit it at a later stage, but for now I’ve said enough. Let me know what you think. I’m keen to learn what you agree and disagree with, because only by talking to each other we learn and grow. I also hope I’ve brought a relief even though most of the things seemed trivial enough. But this is simply because, luckily for us, not everything has to complicated in our lives :)

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