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MyLife Organized review

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Just like I promised earlier, this entry is going to give you a brief explanation of what MyLife Organized is and how I'm using it in my daily organizing. Hopefully, this will help you make you own opinion of this software, and easily see some of the benefits it might have for you.

 

I've been using the evaluation version 1.5.06 of MyLife Organized to replace the organizing process I had been using after my recent to-do lists revolution. So far it's proved to be reasonably easy to manage tasks using this software, but I'm still not sure if it's the ideal solution for me, and I'll explain why.

 

First impressions

MyLife Organized is a really nice software for your time, tasks and projects management. It supports most of the concepts you're ever likely to need organizing your time, and attempts to present information in an easy-to-read form.

There are three editions of this software application, the simplest one provided to you absolutely free. The basic differences are that in the free edition you're pretty much limited to managing your time with simple tasks lists, while standard edition ($45.95) adds the idea of places (locations in GTD) and adds flexibility for time management. The professional edition (59.95) supports basic project management and allows you synchronize your lists with Outlook or PocketPC edition of MyLife Organized.

For more details, please consult the MLO features comparison page.

You can get a professional edition 45-day trial, and it takes only seconds to download it. Once you start the application, you have a demo database to work and play with. The main window allows you switching between few tabs, and I'll cover them later on.

 

Outline tab

This is where you'll be spending most of your time working with this program, as it allows you to manage all your tasks and projects. Everything is represented by a tree-like structure, and using the right-click of your mouse you can access all the functionality available to you at any moment and within the current scope. For each task, apart from lots of properties, you can also have a notes section where you put text information. These notes can be printed out along the task when you're printing reports or to-do lists.

MLO-Outline

 

To-Do tab

This is where you'll be looking from time to time just to make sure you're right on schedule. All the tasks are shown as a list, and you can see the dates and times when they have been allocated to a task. You can limit a to-do list to a particular context (place) or a date.

MLO-To-Do

 

Places tab

This is the MyLife Organized way of placing tasks into certain contexts. You create various locations here, and then assign tasks to these locations as you create them (or at a later stage, if you wish). The idea is that places will help you narrow your to-do lists down to something very specific when you need it.

MLO-Places

 

Pros and cons

There are some things I've found very useful, and some others which I don't like at all. And there's probably many more features I simply don't know about this software, so just be warned. As for me, I'll certainly do my best to update this entry later when I discover more about this application.

 

So here are the things I like about this software:

  • very compact piece of software. I've copied its folder to my iPod, and this solved the problem of accessing the same tasks list at work or at home.
  • adjustable appearance. You can change the way application looks to make it present your tasks either as a dead-simple to-do list or as a very useful tree-like structure
  • extensive set of features for time management
  • excellent handling of recurring tasks
  • places support is great for managing place-specific tasks

 

And here are few things I don't like:

  • it's not free. It would be much better if the standard edition was free, and the professional one would cost something like 30$.
  • not all features are obvious – it takes time, some trial-and-error experiments, and, finally, reading the thankfully informational help file before getting some things done the way you want it
  • templates for printing are still very basic. If you're familiar with the freely available DIY planner pack of PDF forms, you'll know exactly what I mean
  • working with groups of tasks (like changing the location or time for all the subtasks) could be improved and simplified

 

Why I don't think it suits me in its current form

While MyLife Organized certainly allows me keep track of all the tasks and projects I have, I really miss some of the features specific to my previous way of organizing things. Here are just a few:

  • To-do lists are cluttered – by default, any tasks which don't have their start date set are going to show up in your to-do list. Unfortunately, I have cluttered to-do lists – that was one of the reasons I tried moving away from them. In my organizing, there are plenty of things I know I'll be doing this month or this year, but I dont' even want to spend time thinking now of a possible date for them. I haven't found the way to make such tasks disappear from the to-do list, cause these tasks would appear on the list even if I try and filter it by the date.
  • Outline is only 1 tab and it's not flexible enough. If you remember, I like having few outlines – one for today, one for the week, another one for the month, and yet another one for all the rest tasks and plans I'll be doing someday. Outline tab gives you only 1 structured list of tasks and projects. The same goes for the To-Do tab, as I would really like to have my to-do list show only the things and plans I have for today.
    UPDATE: Turns out, the tab is actually too flexible ;) If you employ the View feature, this would allow you sort filter and sort your tasks by date or completion (for both tasks and projects). 
  • Lack of history tracking
    Because I'm only developing my own approach to daily organizing, it's vital to me that I keep track of my progress and have the ability to go back and review what I've done or haven't done today or yesterday. This is the part which wasn't excelled in my previous organizing approach, and it's not found in the form I would like in MyLife Organized neither.
    UPDATE: That being said, the View feature allows you to view completed tasks sorted by date.

 

That's it, I think I've said enough to raise your interest and explain how and where this software could be improved even further. Seeing how active its development is, I'm looking forward to reviewing future versions of MyLife Organized. It's definitely one of the best organizers around.

Quick And Effective Reading – Part 1 of 5

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This entry opens one more category of this blog – personal development ideas. Yes, these are the very same personal development ideas which gave the name to this website. And while many of such ideas have been implied and even mentioned in some of my previous posts, it was always the plan to finally have a category like this, so that readers and visitors could quickly review the ideas I personally find worth working on.

 

Personal Development Idea: Quick And Effective Reading

Quick And Effective Reading is a series of 5 posts which will be posted here on GreysPK every Monday. My goal is to provide you with the results of my research of the subject to make the task of improving your speed reading skills slightly easier.

Idea statement: Learn how to read books, magazines and online articles in a quick and effective way. This means aiming at not only the speed, but also the quality of reading – making sure you enjoy the time spent reading a book and remember as much information as possible.

Justification: I find quick reading (sometimes referred to as speed reading) to be one of the most essential skills you can obtain nowadays. With the number of information resources growing exponentially on a daily basis, it is absolutely vital to be able to absorb information quickly and effectively.

In our modern society, we face information overload everywhere. At work, we have to process hundreds of emails daily; not only we are supposed to maintain email conversations, but we also have to browse tens of webpages and go through many presentations. At home, we’re reading daily newspapers and occasional magazines; we’re also buying and reading books, used for education, entertainment or just as a casual reference. While audiobooks sales are definitely picking up in the last few years, they’re still nowhere near the popularity of paper books and ebooks, and this means that the demand for a skill of quick reading is definitely going to be around for some time.

Expected outcome: It is believed that the average reading speed for most of us lies in the range of 200-250 words per minute (250wpm). While there are people who read much slower than that, it is also a well-know fact that it’s possible to train yourself up to a level where you can read 600, 800 or even 1000wpm. It is, of course, important to maintain a healthy level of comprehension – after all, you want to remember most of what you’re reading, at least for the time of reading a given book or an article.

Additional Info: TurboRead website has a very useful table of reading speed interpretation.

 

What you can expect from commiting to a quick reading idea:

  • greatly improved speed of reading
  • comprehension improvements
  • ability to organize and quickly access the most important information from the books/articles you’ve read

 

My personal reasons for improving my quick reading skills

I’m always reading with pleasure. Being a quite ordinary person from the quick reading point of view, I enjoy reading at an average speed of 275wpm. Unfortunatelly, most books/materials I read are technical. And this means they’re more about diagrams and charts, tables of numerical data and short paragraphs of text.

I’ve always found time to read a particular book if I really liked it, but quite often I had to drop reading it half-way simply because my progress was too slow and my disappointment about the speed of reading grew too quick.

 

This led me to finally discover the following few principles of quick and effective reading:

  1. Genuine interest in the subject
    It really helps if what you’re reading is a subject interesting enough for you. I rarely dropped a technical book half-way, simply because if I bought or borrowed a book of this kind, I would probably have a pretty good idea of the subject and would simply be interested in expanding my knowledge of it.With fiction books, it’s not always that you know exactly what the books is about and whether its subject is going to be interesting for you.Quite often you have to be able to pick the book up, quickly glance through few pages and get a rough idea of whether you’re interested or not. When you’re reading slower, it’s easier to lose your interest.The more interested you are in a book, the more commited you’re going to be. If it’s a great book or if you simply have a great interest in it, you will be progressing fairly quickly even if your reading speed isn’t great. You’ll stay focused, you’ll spend more time reading – but you will be making progress.
  2. Paying attention
    For people like me, it’s very hard to concentrate on something unless I’m really occupied. I have to be reading fast enough to always get new information to think about, and this will keep me engaged and help me stay focused. With technical books, it’s easier because I know what I’m reading about and it’s easier for me to see the progress. Each line could be so technical, meaningful and useful, that it will be more than enough to keep my mind occupied.Going through equations, command lines or regular expressions, sometimes you have to read the same line few times all over again, before your brain finally catches up and singals you that it’s okay to continue the reading.With fiction, it’s harder to pay attention because many books use such a style that it takes few lines and quite often whole paragraphs and pages to bring a thought or two across, and this means that if I don’t read through them quickly enough, my mind will be idling and it’s a quite annoying feeling. I’m easily getting bored.

    So, if you’re paying attention to the book, it will be easier for you to read. Your speed of reading will be higher as well, simply because you’ll keep more details on the subject in your mind if you’re paying attention. Paying attention will make sure you don’t let any details get out of your focus, so they’ll be there for your consideration right when you need them. For many pieces of intormation, you will simply have some ideas at hand, rather than having to go back few pages to read a paragraph or two once more to refresh your mind.

  3. Knowing the outcomes
    For any kind of information resource, you need to have a set of outcomes you expect from your reading. Having a list of such outcomes, it’s easier to maintain a focus because you can always take few seconds to review the outcomes and compare your progress against the plan.When you’re busy studying, it’s easier to know your outcomes, because often they’re already lined out for you right there in the book.Lots of learning materials come with ont only the thorough list of contents and index, but also have some useful points of focus at the end of each chapter, so you can read then and simply follow the instructions to make sure you remember most of the chapter correctly.

    With technical documentation, it’s even easier, cause you’re usually looking for some kind of answer. When I’m thinking of buying a new technical book on a certain subject, I usually know what this subject is, and have a short list of most interesting questions – the ones I would really like to know answers for. I don’t even have to write this list down, I just know that I’ll be intuitively aligning all the reading process against this list, automatically concentrating on the most relevant parts of the book.

    With fiction books, it’s also important to know the outcomes. Sometimes you’ll be reading to pass some time – that’s a valid outcome. Or you will be trying to expand your knowledge about some country, coulture or science.It is always important to have at least a few of such outcomes at hand – cause no matter how vague they seem, they’ll be the ones helping you stay focused as you read.

 

My reasons for improving the speed of reading:

  • being able to consume more information in the same or even shorter time
  • improve my ability to quickly assess a certain book or article and decide if I want to read it in full or not
  • shift the most of my reading focus from the reading technique to the book subject to improve the comprehension

As I said, I will be concentrating on the quick and effective reading idea for the next few weeks, so I will be updating you on my progress and findings along the way, and hopefull we’ll have a quick reference for anything to read and easily improve reading skills. Next post of this series is going to be posted on Monday, June 12th, 2006.

Discover Your True Self

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Discovering your true self is a crucial stage in your personal development

Just think of this: how well do you know your true self? And what is it exactly that you know? How many personal facts or character features do you know? What do you think of your true self? Is this the ultimate pride you’re feeling, or maybe shame or even fear? Your self-growth and the success of personal development efforts are entirely dependent on how well you know yourself and how you feel about your personality.

I hope you will forgive me for starting my entry with questions yet again. It seems to me that I quite enjoy starting some of my personal development articles this way. Probably, because no matter how much further I progress in my self-growth, I always get to some next level of self-understanding only to ask the next round of questions. It seems impossible for me to reach a point where I’m going to run out of all the questions and just sit there not knowing what should be done next, feeling that the quest for personal growth is over. I’m always full of questions. I’m always keen on learning something new. And sometimes it’s not clear at all whether it’s my questioning that makes me learn more or it’s my learning which makes me question everything.

My true what?

Yes, you’ve read it correctly. Your true self! And if you think you don’t know what I’m talking about, think again. Your true self is how you feel yourself when nobody’s watching. It is where your deepest thoughts live. It is what you ultimately think of yourself, how you treat yourself and what you fear others might see inside you. It is your most native and real personality.

Strangely enough, up until some quite recent point, I honestly believed that your true self is something you’re always aiming for as a person. It is the much better you which lives in your dreams – a successful guy or a beautiful girl which you always wish you could become one day. I thought becoming your true self is only about improving or gaining something about yourself. Turns out, I was wrong.

Your worst fears

Have you ever done something you wish no one could ever find out about? Chances are, you have. Do you still remember what exactly it was, and why you didn’t (and maybe still don’t) want anyone to find out about it?

Quite often, we do something and then try and justify our behaviour using things, events and people we see around us. A little bit less common but still very popular is to go through this process the other way around – justifying our actions, and then actually making them.

We do something only to realise how stupid it was, and this is when you can easily hear the inner voice of yours. That’s your true self talking there right now. This is the voice which, depending on your character, will either encourage you to take even more actions or discourage yourself as much as possible. This is the inner voice which easily controls a great part of your self-esteem. And like it or not, your true self is absolutely right in most cases.

So what happens then? We hear ourselves thinking about some events and we hear quite reasonable explanations inside our heads on the subject. We get to hear all the truth on the topic, and nothing but the truth. And if we’ve just made a mistake, most likely this is the moment when we feel ashamed. We look at what we’ve just done again and again and we simply can’t comprehend how something so stupid could be so easily done.

What’s the next usual step you take? Honestly now? Most of us will try and cover the tracks. We’ll pretend we didn’t notice something, or we’ll make it look like we don’t feel so good and we can’t possibly be held responsible for whatever just happened. Sometimes we won’t even bother with inventing or showing anything, we’ll just try running and hiding away. And we succeed at this, too! So quite often after doing something, it is really only ourselves who know what really happened and have the power to explain or fix the things done. But we very rarely do.

Why? Because that’s the human nature. We always have this fear. The fear of showing our real self, the fear of being exposed, the fear of being rejected for what we really are. This is because on top of our true selves, we’ve always got some layers of our personality – and as we go through our lives, these layers just keep adding up unless we do something about them.

Layers of personality and your personal growth

I personally don’t think it’s very important to know how many layers your personality has. As long as you’re conscious about having SOME layers, you’re fine. This means there is still hope that you can try and lift these layers, slowly and carefully peel them off and see (and maybe even show, if you’re adventurous enough) your true self.

You see, your true self is always right about everything. But our personality layers make us hide this truth, disguise it and then explain why we did it in such a way that we can live with it.

For instance, if you’re at work and you’ve got some task on your to-do list which you hate even thinking about, you’ll definitely try reasoning with yourself and explaining why it is very important that today you’re busy doing something quite different. Anything, in fact, except this one task you hate thinking about. It takes some training to finally find the courage to accept and explain things the way they really are. To absolutely agree with your true self and to accept what your course of actions should be.

We all have layers of personality for various reasons. Not all the layers serve the only purpose of making you look better in someone else’s eyes. Sometimes you need these layers to feel (to appear) less vulnerable to others. Quite often people add negative layers simply to hide how really weak or fragile they are. But it’s important to stay conscious about having few sides to your personality, and even more important to learn how to skip some of these layers and avoid their demonstration. You will make a great progress in your self-growth as soon as you master dealing with your personality layers. You don’t want to be hiding them. Instead, you should probably make it one of your personal development goals to ensure you take a closer look at every side of this personality of yours, and to analyze how much of a benefit it is to maintain or cultivate it, and to decide what parts of your personality are better for you to show and to hide.

Rediscover yourself

You can still probably remember the times where you could speak or act freely, without any fears regarding the impact your behaviour may have. Do you remember how good you felt back then? And can you spot what exactly have changed since then?

While I’m sure you have your reasons for changing over the past years, not all the changes you’ve gone through were really that necessary. And luckily for you, there is still time to revert some of these changes. And here are just a few steps which will help you rediscover yourself:

  • Listen to your heart
    You still get these moments in your life where you face some difficult situation and you even when you see the next logical step to the resolution, there is some resistance which makes you stop and think more before taking the action. I’m talking about the moments where your true self suggests you should do something, yet you know you can’t do just that due to some reasons imposed by the environment or the situation you’re in. A good example of this is any difficult argument with your better half or a true friend, especially when somewhere deep inside you know and you feel you’re not right.

    How many times did you have to force yourself into such an argument and you couldn’t let yourself get out of this simply because you were thinking that if you give in, this would show you’re a weak person? There are many other reasons of the same kind, and if you actually take some time and go through them after the argument, many of them would make no sense whatsoever. They seemed to be important to you at the time of an argument, but they’re suddenly not anymore. This is exactly the situation I’m talking about.

    When your heart tells you to stop arguing because what your opponent feels is much more important to you that what this person thinks, trust your feelings and stop. You’ll be amazed how many times such an act of yours will be greatly appreciated by the person you were arguing with.

  • Focus on giving value
    No matter what you’re working on, focus on giving value, and not on what impression you’re going to make. There are many prejudiced people around – no matter what you do, they will not change their opinion about you. As long as they have the slightest suspicion you’re doing something for you, and not for them, they’re not going to change their point of view.But what if you could just forget about the impression? Forget about people who might find your questions or actions silly. Focus on the value you’re going to give my taking some actions. Focus on the people who will benefit from your actions, and how exactly they’re going to appreciate the value.

    This is true for many aspects of our life. If you forget about yourself, and concentrate on giving value to others, you’re bound to improve their attitude. People like getting value, and they appreciate it even if they don’t openly tell you.

  • Maintain your integrity
    There are many situations when doing something conflicts with your inner feelings or thoughts. Get into the habit of analyzing such situations.Quite often we conflict with our principles for the sake of looking good or making some progress. That’s why it is very important to always make sure you know if such a sacrifice is really necessary. If it’s something not important, you should never conflict with yourself, because in many situations you’re acting in a certain way simply because of the situation you’re in. What happens then is that the situation will change, while you will be left on your own with your thoughts and conflicts.

    Maintain your integrity – many problems are not worth the self-conflicts you’re getting into.

  • Respect your goals and values
    This is probably the most important aspect of staying in peace with yourself. If you don’t respect what’s important for you in long term, you’re putting yourself under a risk of becoming a slave to other situations and people who will manipulate you.Yes, it’s always good for you to give value to others, but you should avoid doing it at your own goals and values expense. If you know that helping someone else make things worse from your own goals and values point of view, take some time and reconsider.

    In many cases, the little value you’re going to force yourself give to someone else will not be worth the personal goals of yours which you may not meet as the result.

That’s it for now. These are the principles I live by, and they really help me feel better about myself. Thanks to my better knowledge of my own personality, it’s easier for me to achieve my personal development goals and to progress with my self-growth. Now that you know these principles, please consider applying this knowledge in your personal growth and telling me what your principles are. I’m always interested to learn, so if you have time to post a comment or even simply share a useful link – please do so. Thanks!

Update from 05/06/2006: Welcome, dear StumbleUpon visitors! I’m really glad someone thought this entry was worthy of your attention, and I hope you like it here!

LookOut – Extremely Fast Search for Outlook

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This post marks the beginning of another category on this blog: Useful Software.

Being in IT for the past 10 years, I’ve accumulated many useful tips and tricks – and more importantly, a hunger for new and more optimized ways of doing things. Nowadays, if you want something done in a computerized way, you’re very likely to find a piece of software which does just that. We’re facing challenges daily, and sometimes the solution is just few mouse clicks away, so hopefully you’ll find it easier to decide whether you need something or now and how you can use it, by just reading this category of my blog.

Meet lightning-fast email search: LookOut

LookOut is an amazing add-on to your Microsoft Outlook email client, and it allows you do all kinds of searches in any emails you have ever sent or received.

MS Outlook is mostly a corporate tool these days – you’re most likely to be using it at your workplace. And while some of us are blessed by having only a handful of emails a month, other people like me are facing hundreds of emails on a daily basis. And so as the volume of useful messages grows, so does the time it takes to find something unless you’ve got a perfect email filing workflow in place. Which I don’t. Not yet, anyway :)

So LookOut helps you improve your productivity by minimizing the time and efforts to find a particular email in your inbox or any other folder. It takes 15 minutes or so the first time you start it, because LookOut has to index all your emails before it can speed up your searches. After the index is generated, all new emails are being indexed automatically.

What LookOut can do for you

  • index all your emails AND documents to ensure everything is accounted for when you search
  • make any search return results in just few seconds. What this really means is that you’re going to save lots of precious time simply because you’ll never have to wait on a search again
  • empower your searches with a flexible search query language
  • easily limit periods or places you search in: limit search to last month or last week, or search only emails or contacts. You can also specify a certain folder you’re interested to search in

Search query examples

This is really just to give you the idea of how powerful the search is with LookOut:

from:gleb – this will find all the emails which have “gleb” anywhere in their “from” field
from:alex yesterday – this will find all the emails you received yesterday from all the people with “alex” in their name
from:alex nice – this will find emails from people with “alex” in the name and word “nice” anywhere in the email body
from:alex subject:nice – this will find emails from people with “alex” in the name and “nice” in the subject

LookOut: why you need it

So, if you:

  • hate waiting longer than 2 seconds to find an email
  • do lots of email searching daily
  • like the idea of having intelligent searches (LookOut has a very simple yet flexible system of queries)

then this is definitely a tool for you. Go on, download it and give it a try: Lookout for Outlook

Asking Questions The Smart Way

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Sometimes we get so busy trying to solve a particular problem, that it’s very hard to maintain the focus. I’ve seen it happening many times – simply because someone fails to solve the problem right away, this person starts jumping from one thing to another, asking random questions and making completely irrational decisions. It’s very easy to get into similar position, but knowing few simple techniques it’s as easy to steer clear of such traps. Today I’d like to mention just a few of such principles.

Make note of every question

It is vital that every question of yours is noted. Put them in a simple list, or make a complex tree-like structure – it’s up to you, but always document everything. Only when every single question is put down on a paper or entered into one of your electronic documents, you can be sure that you’re starting off properly.

The most important reasons for making notes are:

  • it’s easier to think when you take notes. It had been proven numerous times that even simple problems make seem uncomfortably complex just because you have no paper or pencil to work on them. Working on technical problems and doing some calculations, it’s much easier to see what I mean – sometimes just writing down a short list of numbers is all it takes to help you solve a problem.
  • it’s easier to maintain your focus. When you have all the questions (and answers) outlined in an easy to follow form, you can always see where you are and stick to the subject.
  • it’s easier to maintain a methodical problem solving. What I mean by this is that you have a much smaller chance of repeating your own questions or following the same direction more than once in your thinking process. Having your notes in front of you, it’s easier to see what you’ve already tried.

Never Leave A Question Unanswered

I have written a fairly long blog entry on this subject, so if you haven’t read it yet – please do so: Never Leave A Question Unanswered. Today I’m mentioning this to show one more thing why it is really important.

Asking questions is not very useful on its own. Answering them is what really matters. And since questions usually take form of a logical chain with a sole purpose of filling in the gaps of your knowledge about the problem, it’s important to realise that the more questions you answer before moving forward, the more complete picture you’re going to see and therefore there more easier it is going to be for you to stay focused.

If you don’t take some time to stop and answer some of the earlier questions of yours, you may easily get lost on your way towards the solution. So when asking questions, always maintain the number of unanswered questions as small as possible.

I use a very simple decision-making while asking questions: if I pose a question and it seems to be a fairly easy one to answer, like one of them I think is going to take only a couple of minutes to answer, I stop right there and start formulating the answer. Simply because 2 minutes is mostly an acceptable sacrifice to make in order to get one more answer answered right away. If it feels like it’s going to take longer, I move on.

After some time spent on a problem asking questions this way, always do a quick review. Many quickly answered questions from different thinking directions will be somehow related to other questions and may render some of more complex questions to be easier than you originally thought. So by reviewing all the questions all over again, even by simply glancing through the list of posed questions, you’re effectively making sure you re-assess every question with absolutely all the information you have at hand.

Know why you want a particular question answered

Again, it sounds so simple – but I just had to put it in here. So many people never do this. They pose one question after another, and they never stop to think whether a particular question is even relevant to their original problem at all. Asking yourself why you need a particular answer is always a good way to make sure you’re moving in the right direction. And as with many other routines, there is a number of simple principles:

  1. If you don’t know why you need an answer to some question, drop this question. Mark it off your list so that it doesn’t distract you anymore. If you don’t know why you would need an answer, this means that you don’t have a place for neither this question nor this answer in your logical chain of thinking. And it also confirms that answering this question is not going to help you progress simply because you wouldn’t know how and where to use this answer.
  2. Maintain your focus and respect priorities. By knowing exactly why you’re posing a particular question and trying to find an answer for it, you stay focused and aware of what impact a particular question might have. Sometimes a simple follow-up on a seemingly simple question triggers a whole chain of then-obvious steps to resolve the problem or reveals an area of your problem where you should concentrate on.

Taking just a few seconds to realize the purpose of answering each of the questions you pose is definitely worth the comfort and confidence it gives you in your problem solving.

I hope this short article will help you in your problem solving, and I’ll definitely write more on the subject in the future.

Let me know what you think – is there is anything you agree or disagree with? Are there some other approaches in asking questions you find particularly useful? What works for you and what doesn’t? Please let me know – I’m very keen to learn from you!

Performance or Balance: What’s More Important?

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The last few days of mine were spent browsing the web in search of a perfect organizing tool. I don’t care at this stage whether it’s online or offline, I just feel the need for a computerized way to improve my daily organizing routine.

 

As you have probably read in My To-Do Lists Revolution article before, I’ve gone through few stages of various optimizations in search of the most efficient way of organizing all the things I have to do.

 

These are the things I’d like to keep track of:

  • what needs to be done and when
  • what had already been finished, and when
  • what is tomorrow (today) going to be like

 

This isn’t the full list, of course, but it gives you the idea. All I’m trying to do is to get through the day in the most efficient way – meet my own expectations, make sure I fulfill requests of my peers, don’t forget to enjoy my lifestyle, and – most importantly – enjoy the comfort of knowing exactly what is getting done and why, trying my best not to forget anything. And while I’m growing better and better at this, I realise that it’s also important not only to keep track of things, but to keep them in some order and maintain a healthy balance.

I think in everyone’s personal development there are quite a few pivotal moments, when your approach to dealing with everyday tasks changes dramatically in such a way that it would feel unnatural, if possible at all, to come back to the old way of things. So here are just a few of such moments I can think of right now.

 

The pivotal points in personal growth:

  1. You accept that your way of doing things is not perfect. In fact, it’s far from being perfect. And not only you feel it’s time to change, but you also decide to change things. You agree with yourself to make commitments.
  2. You find out that there are better ways of organizing your life. You’re excited and you’re full of energy, and everything seems to be so easier to manage even if you don’t really change anything in your approach. You enjoy the first results of your personal growth.
  3. You pick a set of rules to follow, and you do your best in making the whole new approach work. And it does! You soon enough realise that dealing with daily routine isn’t hard at all. Things at work get done easier, things at home bring joy in a natural way, and you finally accept that your development does pay off.
  4. You realise that your life isn’t only about getting things done, and there has to be more to it. This is when you agree that everything has to be balanced. You have to work, but you also have to enjoy other aspects of life. You have to advance with your career, but you should also never forget about your precious half making some professional progress too. And there are all sorts of things which don’t quite fall into one of the bigger categories of your daily routine, but your life will become dull and grey and sometimes even empty without them. You suddenly realise that you can’t go on without balancing things.
  5. You find the perfect balance, and yet again you realise how much you’ve grown – things are done with ease, and you enjoy every day of your life more that ever.

 

This list is probably much longer, but I think I’m somewhere between 3 and 4 on this scale, and because of this I can’t see much further than 5. I’m sure though that many things will become obvious and apparent once I make some progress.